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Position Title: Administrative Assistant
Position Number : TTRKENYA 0020
Publishing Date: June 2014
Reports To: Business Development Executive
INTRODUCTION
Top Talent Resources Ghana Limited is a leading Human Resource service company with rich experience in providing
quality Human Resources Services to businesses and institutions across Africa. Our key objective is to transform
businesses to be more productive and profitable, giving them right persons for work and helping businesses manage
their Human Capital efficiently. Our services include recruitment, executive search, outsourcing and training.
We provide quality consulting services in Human Resource and Labour issues.
Our Mission is to be the most trusted and valued consultants, providing quality Human Resources, services that
contribute to achievement of corporate goals, growth, and profitability. We offer services that will ensure that gains
are sustained. Our Values: Four shared core values underpin and dominate our operations namely: Relationship,
People, Community and Innovation.
ROLES:
Sort and distribute incoming mail to areas and staff within the organisation and dispatch outgoing mail
Write business letters, reports or office memoranda using word processing programmes
Answer telephone enquiries from customers, attend to visitors and assist other staff in the organisation with their enquiries
Operate a range of office machines such as photocopiers, computers and faxes
File papers and documents
Undertake other duties such as banking, or payroll functions.
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
Maintain electronic and hard copy filing system
Open, sort and distribute incoming correspondence
Perform data entry and scan documents
Assist in resolving any administrative problems
Run company’s errands to post office and office supply store
Answer calls from customers regarding their inquiries
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Schedule and coordinate meetings, appointments and travel arrangements for managers Maintain office supplies for department
Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
Prepares and maintains database of clients
Register job applicants onto database
Assist in filling vacant positions
ESSENTIAL SKILLS, KNOWLEDGE AND COMPETENCE
Must have office and client management experience
Working experience with a human resources consultancy firm/competitor.
Good oral and written communication; communicate ideas, thoughts and issues clearly. Exceptional writing and
public speaking skills
Ability to network and make valuable contacts
Attention to details
Ability to apply tact and diplomacy
Excellent organisational skills, ability to multi task and manage time effectively
Ability to work in a pressurised work environment
Proficiency in MS Word, MS Excel and MS Outlook a must
Knowledge of operating standard office equipment
EDUCATION AND EXPERIENCE:
Bachelor's degree in Business Administration, Business, Sales and Marketing or related field.
Knowledge and understanding of the issues and processes involved in the delivery training, recruitment and outsourcing services
Track record of meeting set performance targets
Experience with payroll administration
1-3 years of successful application of management experience
INTERACTS WITH:
Clients of Top Talent Resources
Application details:
Human Resources Manager
Top Talent Resources Ghana
Email: jobs@toptalentgh.com
Deadline: 31st July 2014
